|A. ORAL SESSION GUIDELINES|
| Each oral session is held in the conference Room A. Presenters MUST show up in the assigned meeting room at least 15 minutes before the session to meet the Session Chair and receive the last minute instructions.|
If you have electronic presentation (you have requested a multimedia panel in the registration form), you should pass the floppy or CD-ROM with your presentation files to the Session Chair (ONLY IBM PC formatted floppy disks and CD-ROMs are acceptable). Note that ONLY Microsoft PowerPoint'97 format is acceptable for the presentations. Please be present in the conference room at least 20 minutes before the session (25 minutes if you are going to use slides or electronic presentation).
Each paper will then be presented and discussed. One at a time, the Session Chair will introduce each paper as well as the presenter. The presenter's name should appear on the transparency itself.
The following short guidelines for the oral presenters will help to have uniformly high-standard presentations at the Workshop.
1. Prepare visual aids (transparencies or electronic presentation). Use approx. 8-10 mm high (or even higher) letters on the transparencies (the single of typewritten texts is usually too small for overhead projection). Avoid presenting long proofs or detailed derivations in the visual material.
2. Do not read your submitted written text word by word, since the Proceedings will be in the hands of the audience. It is preferable to point out only the basic ideas and/or heuristic explanations.
3. In case you cannot attend the Workshop, please notify us in advance.
4. Prepare and print a short biography including your affiliation and main activities (not more than 100 words). Give it to the chairman during the pre-session meeting.
5. During the oral presentation:
Inform your audience with a few introductory sentences about the broader significance of your paper.
Speak as slowly and simply as possible.
Keep a check on your presentation time. Approx. 15 minutes will be reserved for your oral presentation, but if you can present your contribution in a shorter time, please do so. Your presentation will be followed by a short 5-minute discussion.
Allow sufficient time for slides and projections. Explain each figure and give the audience enough time to understand a figure before going on to other topics.
When summarizing your presentation, talk about the practical benefits of the results of your work.
Please respect your chairman's instructions during the presentation, particularly in keeping your time limit.
|B. POSTER SESSION GUIDELINES|
| Each poster session runs from the beginning time listed in the technical program through the coffee break. Each poster presenter should be near his poster during the appropriate Poster Session. They are held in the conference hall dedicated to posters and exhibition.|
The 35 poster presentations are divided into 3 sessions (MP, TP, and WP) as shown in the detailed program of the conference. A session consists of about 8-14 papers. Each poster session is led by a chairman who will visit all the posters of his session. The authors will be asked to talk 2-3 minutes about their work, before their poster.
Each poster can be up to 1 meter (approx. 39 inch) wide and 1.5 meter (approx. 59 inch) high. Posters can be prepared in one piece or in several pieces assembled on site. There will be pins available to fix your poster on the boards. Please DO NOT use adhesive tape for this purpose - it can destroy the surface of the boards.
The paper's title and authors should be placed on top of the poster, written in a large font (typically 36-points). Short, informative sentences should be used. Pictures, graphs, diagrams can be used to point out main results.
|Hints for preparation|
|What to illustrate?|
| Introduce your problem. What led to your work? What were your objectives?|
Outline your solution. How did you do it? Bring out what is unique in your approach.
Emphasize your salient points using as much technical language as possible, to interest people not directly working in the area of your presentation.
Describe advantages and disadvantages of your methods and devices.
Avoid large equations.
Clarify/justify your assumptions. Present test data, if available, to support your theory/assumptions.
|How to illustrate?|
| Do not copy your paper as it appears in the conference proceedings. Nobody will read it.|
For optimum legibility, use modern bold type. Ariel or Sans Serif type is twice as easy to read as Roman or Script type.
Test the legibility of the material You should be able to read your poster paper it from a standing position about 2 meters.
Avoid tables and diagrams which require explanation.
Here are some possibilities how to cover the poster table.
Thank you for your kind co-operation.